Commencement and Academic Convocations Committee
Purpose & Function
The Commencement and Academic Convocations Committee
- plans and coordinates the University's commencement exercises,
- assists the colleges with commencement related activities,
- coordinates special academic convocations and celebrations upon request,
- acts as a communication forum for related issues,
- solves related logistical concerns,
- makes related recommendations,
- serves to assist the President of the University to bring noteworthy speakers to the University.
Membership
Position Titles of Members on this USC
Provost
Provost Representative
Executive Director, Conferences, Events and Auxiliary Services (Chair)
Vice President for Enrollment Management and Student Success
Vice President for University Advancement
Grand Marshal
Bearer of the Mace
Administrative Secretary – College of Health and Human Services
Administrative Secretary – College of Arts and Sciences
Administrative Secretary – College of Professional Studies
Assistant Director, Conferences, Events and Auxiliary Services
Special Event Assistant, Conferences, Events and Auxiliary Services
Chief, Campus Safety
Coordinator, Records and System Reporting
Dean of Students
Director, Alumni Engagement
Vice President for Mission Services
Director, Dining Services
Catering Director, Dining Services
Web Services Manager
Manager, Marywood Gear Shop
President of the Faculty Senate
Registrar
Director, Student Engagement
Undergraduate student
Graduate student
Method of Selection of Members
The Grand Marshall and the Bearer of the Mace positions are appointed by the President of the University.
The Undergraduate Student is appointed by the Executive Board of the Student Government Association (SGA) in consultation with the Vice President for Enrollment Management and Student Success.
The Graduate Student is appointed by the President of the Graduate Student Council (GSC) in consultation with the Vice President for Enrollment Management and Student Success.
The Chair may appoint additional members as the need arises except ex-officio members.
Selection of Chair and Vice or Co-Chair
The Chair of the committee is appointed by the President of the University.
Term
The Grand Marshal and the Bearer of the Mace positions are unlimited terms.
Students are appointed annually.
The rest of the members are ex officio.
Meetings
Meetings are held at the call of the Chair.
Documentation Requirements for this University Standing Committee
As provided in the University Standing Committee Policy, the Chair(s) of this University Standing Committee, in collaboration with the Office of the Secretary of the University and General Counsel, must provide the following documentation at the end of each Academic Year:
Annual Report: ☒Yes ☐ No
Minutes of Meetings: ☒Yes ☐ No
Reports To
President of the University
12/03/99 – Approved by the President of the University as recommended by the Policy Committee of the University
11/19/02 – Revision approved by the Vice President for University Advancement
05/06/05 – Revision of student participation approved by the Vice President for University Advancement.
10/29/09 - Revision approved by the President of the University as recommended by the Policy Committee of the University, including change of title from Commencement Speakers Committee to Commencement and Convocations Speakers Committee.
08/01/14 – Title changed from Vice President for Student Life to Vice President for Enrollment Services and Student Success for student appointments.
10/26/17 – Proposal to create a Description for the new Commencement and Academic Convocations Committee as a result of the merger of the former Commencement and Academic Convocations Committee with the Commencement and Convocations Speakers Committee as set forth in the SRA Report: Final 29 November 2016 was presented. The President of the University approved the proposal as recommended by the Policy Committee of the University.
07/01/18 - Title changed from Director, Web Content to Web Services Manager due to restructuring.
01/25/21 - Changed Department name to Conference, Event and Auxiliary Services; changed title from Director, Campus Ministry to Vice President for Mission Services; added positions of Provost Representative and Catering Director, Dining Services; deleted Director, Disability Services; replaced Scheduler, Physical Plant with Director, Student Engagement.
08/20/21 - The following titles were changed to reflect the New Organization Structure outlined in the President’s Memo dated May 26, 2021: Director, Conferences, Events and Auxiliary Services to Executive Director, Conferences, Events, and Auxiliary Services; Vice President for Enrollment Services and Student Success to Vice President for Enrollment Management and Student Success. A new position was added: Special Event Assistant, Conferences, Events and Auxiliary Services. The bookstore name from Book Store – Follett to Marywood Gear Shop. The Documentation Requirements Section was added to all University Standing Committees. These changes were approved by the Chair of this University Standing Committee.